harvard travel concur

Meals are not reimbursed for One-day trips. Elmira Dhroso: 2-1210,Elmira_Dhroso@hms.harvard.edu In addition to current guidance which requires Harvard faculty, staff, students, and researchers to submit a completed vaccination attestation form or letter from the Office of the Vice Provost for International Affairs (VPIA) approving a petition to travel when submitting a reimbursement request, BCD Travel, Travel Collaborative, Milne Travel or Egencia, travelers will be registered automatically with International SOS and would submit the International SOS auto-generated email confirmation (attach to header of report), If not using a preferred agency, the traveler must register with, The following materialscan also be found on the, If you have any questions please reach out to Sharon Reine (, Copyright 2023 The President and Fellows of Harvard College, Harvard T.H. and Business Expense Policy. 0000004660 00000 n Questions related to this document should be directed to the HF Finance team at . Per the memo sent out by Alan M. Garber, Katie Lapp, Mark C. Elliott, and Giang T. Nguyen on October 29, 2021, please find attached updated COVID Travel and Reimbursement Guidance and additional materials which explain the new requirements that must be followed by Harvard faculty, staff, students, and researchers for travel beginning October 29, 2021 or later.Please read and share with appropriate faculty and staff. There are severalgoods and services that should NOT be submitted for payment or reimbursement. WebHarvard faculty, staff and students traveling on behalf of Harvard must follow specific travel guidance. Auburn Street, Cambridge. You are able to add expense details and comments (e.g., recruit you are visi ng, business meal a endees) to help your delegate complete the expense report. See the Harvard Travel and Reimbursement Guidance for documentation requirements if traveling internationally. Harvard ID (8 digits) *. Foreign Travel Guidance for International Researchers. Lola Yao: 2-2408,Chunyan_yao@hms.harvard.edu. The Master in Real Est Per the memo sent out by Alan M. Garber, Katie Lapp, Mark C. Elliott, and Giang T. Nguyen on October 29, 2021, please find attached updated COVID Travel and Reimbursement Guidance and additional materials which explain the new requirements that must be followed by Harvard faculty, staff, students, and researchers. See what you need to "Know Before You Go". Fast Delivery. Inviting Friends and Family Members to the U.S. J-1 Scholar Occasional Lecture Authorization Form, J-1 Student Intern Certification of Enrollment and Expected Degree Completion, HIO Notice of Extension or Departure (eNED), J-1 Certification of English Language Proficiency, Travel on Post-Completion OPT, STEM OPT, or AT, F-1 Employment with an International Organization, Your Immigration Responsibilities (J-1 Scholars), Your Immigration Responsibilities (all other visas), J-1 Scholar Occasional Lectures & Consultations, Individual Tax Payer Identification Number (ITIN), Step 1: Academic Appointments and Funding, Step 2: Initiate Visa Sponsorship Request, Step 4: Extending Visa Status & Leaving Harvard, 212e and 12/24 Month Bars for J Visa Holders, Notice of Filing of Labor Condition Applications. 0000001948 00000 n If airfare purchased is other than lowest economy class, contemporaneous documentation of the lowest economy fare must be obtained to support the cost allocation. Nathaniel Nickerson: 2-0007,Nathaniel_Nickerson@hms.harvard.edu Serves as office manager, preparing financial reports including reconciling expenses in Concur for the VPIA and APIA, and purchasing and maintaining supplies for the office. Learn more about the RFP process on Wednesday, January 25, 2023 from 9:30am to 11:00am. 0000012045 00000 n WebThis course provides an overview of the Concur system for employees who submit reimbursement requests and delegates who prepare requests for other employees. For more information, please contact us at fasasap@fas.harvard.edu. 0000002442 00000 n Travel requirements have been modified as of April 13, 2022. Worldwide Delivery. https://travel.harvard.edu/traveling-rail. 0000221885 00000 n In order to avoid these potential issues, HMS has developed the following guidance: 240 Longwood Avenue, C-213 WebEmployee Reimbursement/Corporate Card Payment Corporate Card payments and employee reimbursements are made using Concur, Harvard's Travel & Expense Reimbursement System. WebConcur Invoice Automate and integrate your AP processes. All corporate card payments are now processed throughConcur. Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN Employees generally create their own reports, some have delegates able to assist. Data analysis queries can be found in the table below. Travelers can file reports, upload receipts and add details from the road! mG?FKxc3?4>\==kaU)*x)!c+ f wlcV8Bo\,,6**<28PYM`Sq|+fo#[)eKww]h"h |2f7w)6 Concur reports are electronic: the system is linked to your Corporate Card and Receipts are scanned and uploaded. endstream endobj 22 0 obj <> endobj 23 0 obj <> endobj 24 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>> endobj 25 0 obj <> endobj 26 0 obj <>stream Be sure to check back often as guidance is ever evolving. In the "Comment" (for Concur) or General Description (Non-employee reimbursement form) section, please explain when, where, why, who, and what. Harvard accounts are not to be used as a holding place for expenses. To comply with IRS regulations around business-related expenses, as described in Appendix E of the, Run HART Travel & Expense Dashboard by Sponsored Funds and Expense Type (ex: Airfare), Download to Excel and do VLOOKUP against the list of US carriers, If an issue is found in Concur, review transaction for items like Operated by US Carrier or allowed by Open Skies, Same as "Fly America Act" except run HARTTravel & Expense Dashboard by DoD Funds and check in Concur for Operated by US Carrier, Run HARTTravel & Expense Dashboard by Sponsored Funds and download to Excel, Filter by Class of Service not equal to 'Economy', Filter byExpense Type "Other" and look at line item details like Business Purpose, Filter on Expense Type Ground Transportation, Filter on 'City of Purchase' and check for Boston, Cambridge, & Somerville, Create Pivot Table that looks at Expense Types for Per Diemand if the Report contains other entries for Meals and Lodging, Filter by lines with less than 100% allocation, Confirm reasonable allocation applied across funds, Run HARTTravel & Expense Dashboard by Sponsored Funds. Cambridge, MA 02138 In consultation with OTC, the Financial Policy Office determined that collection of the W-9 from the renting landlord (and subsequent processing as a 3rd party payment) is no longer necessary. First class is not an allowable expense. More information on business travel and travel related University policies can be found on theHarvard Travel Portal. WebQuick Steps Fill out applicable sections of reimbursement forms. As a public charity that benefits from gifts by donors and sponsored awards, Harvard University has a stewardship obligation to use its funds prudently; all Harvard University employees must use University resources wisely and in the fullest support of Harvards mission of education and research. Definition of Receipts . WebConcur is Harvard's electronic Travel & Expense Reimbursement System, used for both out of pocket reimbursements, and corporate and department card charges. WebThe HarvardKey system, and the systems, data, and other resources that require HarvardKey authentication for access, are only for legitimate Harvard University users. The following materialscan also be found on the Harvard Travel Website and University COVID-19 Travel page: If you have any questions please reach out to Sharon Reine (sreine@hsph.harvard.edu) orHitesh Mehta (hmehta@hsph.harvard.edu). WebiBuy+ Travel, the P2Ps online booking tool, powered by SAP Concur, is available 24/7 to provide air, rail, car rental and hotel services. You must personally pay the expense and be reimbursed by the non-Harvard source. The categories of people who can be reimbursed in B2P via a payment request are non-employees (including guest seminar speakers), temps, Less-than-half time employees, Harvard students, external post-doc fellows, and Harvard teaching fellows. Cryo-EM/structural data, sequencing data, etc), Where you are traveling to and the dates of travel, including major stays and not just the point of initial arrival. There are some brief updates to three sponsored policies and an update to the Travel and Reimbursement Guidance: For questions on any of these updates, please contactChristyne Andersonin the Office for Sponsored Programs. Please visit theConcurwebsite to initiate reimbursement request. 0000114405 00000 n WebTravel & Expense Reporting. Student Name *. Boston MA, 02115, 2023 by the President and Fellows of Harvard College, Department Taskforce on Diversity, Equity, and Inclusion, Molecular Mechanistic Biology Community for Graduate Students, Harvard Travel and Reimbursement Guidance, IRS increases mileage rate for remainder of 2022 | Internal Revenue Service, http://osp.finance.harvard.edu/travel-policy. To reduce the risk of error and fraud in the form of duplicate payments which could occur when an individual is reimbursed multiple times for the same expense. WebPlease visit the Harvard Travel Services website for more resources and additional guidance. 0000002863 00000 n F>TWr7-7iZ67PCU$_/R#vq8Br-HGn2rRNewB{ m_c)uC,,aVf.V#U 24 Hour Concur User Support: 617-495-8500, option 6 or 8667934040 Harvard User Support: concurhelp@harvard.edu or 6174958500, op on 2 Ge ng Started Log on to Concur 1. 21 61 Yolima will work with you to complete and submit an attestation form to HMS ORA for their review and signature. 0000008642 00000 n This course provides an overview of the Concur system for employees who submit reimbursement requests and delegates who prepare requests for other employees. Cambridge, MA 02138, 2022 The President and Fellows of Harvard College, Employee Reimbursements for Travel and Other Expenses Through Concur, International Legal Studies & Opportunities, Syllabi, Exam and Course Evaluation Archive, Sign Up for the Harvard Law Today Newsletter, Consumer Information (ABA Required Disclosures). 0000000016 00000 n Christian Science: Man's Dominion Over Evil; a Lecture Delivered at Emerson Hall, Harvard University, March 16, 1908 by Edward A. 0000217245 00000 n 0000343047 00000 n Civil Litigation MODULE CODE: BMLW5003 Question 1: a: Mr. Wheeler is eligible to methods of funding. 0000002128 00000 n Concuris Harvard University's travel and expense reimbursement system. 0000051677 00000 n Receipts, following Harvard policy and local school or unit processes. were required to get a Form W-9 from the renting landlord. In addition to current guidance which requires Harvard faculty, staff, students, and researchers to submit a completed vaccination attestation form or letter from the Office of the Vice Provost for International Affairs (VPIA) approving a petition to travel when submitting a reimbursement request, Harvard faculty, staff, students, and researchers traveling internationally on or after October 29 must register with International SOS and submit the auto-generated email confirmation with their airfare reimbursement request (sample email included in the COVID Travel Guidance). 0000077189 00000 n 0000012308 00000 n 0000009736 00000 n All travel reimbursements must meet the IRS accountable plan rules in order to be excluded from the travelers gross income. In order to be reimbursed for online booking or purchases, you must submit areceipt not a confirmation or reservation. Harvard Concurda oturum an. Using a Harvard Preferred Travel agency will result in your automatic registration with International SOS. 0000051930 00000 n BCMP requires that all expenses must be submitted for reimbursement within 60 days of trip end-date. Harvard has discounts at local properties in the Cambridge and Boston area, as well as with select chains including: Starwood - 20% off the best available rate Club Quarters offers low fixed rates to member organizations Wyndham - up to 20% off the best available rate FAD | Financial Policy Air Travel FAD | Financial Policy To download the app, access your mobile app store and search for Concur. HUKo@Wq->B*P$TP[1v8Y~3~T(553\A5Rs\$ Other topics include: capturing receipts electronically, using the Concur mobile app, itemizing and split-coding expenses, and processing foreign currency reimbursements. 0000004215 00000 n There are also resources below for students experiencing travel emergencies who need to get in contact with the HIO. Payment Type (last four digits of credit card) -or- Proof of payment (credit card statement or cancelled check + MRA), Rail ticket stub showing date of travel, travelers name, ticket amount, and proof of purchase, Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN. \B?%U.YeV/Q|LOgt`U=jG'`+}"WuOO1Ug":b0m?zE|H&at7xv3K/cH=v,*va\]WwFa.R#:(ge49e6X$/]snmcX7u5.`X@BK4V(tG=4.Pc\6sUmc%?b\vAgwE[k$Xd'23T| wtV%y^mE*fREkbk"2_xzeS$U$+`xbu441J41I5F&3;i&F$*Z1i>g.U^ Chan School of Public Health Research Administration, Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, Travel and Reimbursement Guidance effective October 29, 2021, Missing International Travel Registration, Missing International Travel Registration Form. Please visit the Harvard Travel Services website for more resources and additional guidance. WebUniversity (travel.harvard.edu/concur) Quick Start Guide for Self Preparers Quick Start Guide for Employees with a Delegate Quick Start Guide for Delegates Quick Start Guide for Approvers Quick Start Guide for Federal Funds Concur Email Notification Guidelines Click on the Click to access Concur Some departments have an internal approver, some send them to an approver in the Finance Office directly. Analysis and monitoring to ensure travel expenses are compliant with sponsored rules can also be performed by using this dashboard. Get Help Overview: Concur Training Page; Concur FAQ; Concur Office Hours Mondays and Wednesdays 11am 0000218795 00000 n See the guidance regarding purchasing and processing student worker travel expenses.. BCMP requires that all expenses must be submitted for reimbursement within 60 days of trip end-date. Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN Employees generally create their own reports, some have delegates able to assist. See the Harvard Travel and Reimbursement Guidance for documentation requirements if traveling internationally. 81 0 obj <>stream Accounting and Finance, Financial Analyst, Financial Compliance. Harvard University offers an outstanding benefits package including: Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year. 0000110418 00000 n If you neglect to follow the new policy, your reimbursement could be jeopardized. Train travel on Amtrak is an option when economical. 0000083468 00000 n All employee reimbursements are now processed through Concur. 0000004309 00000 n Please note: You must be enrolled in Direct Deposit through the Student Accounts Office in order to request a refund. Copyright 2023 The President and Fellows of Harvard College, Administrative and Professional Job Descriptions, Retirement Education & Planning Resources, Massachusetts Paid Family and Medical Leave, Harvard Senior Administrator Fellowships for Professional and Lifelong Learning, Applying for a job as an internal candidate, Infectious Diseases-Public Health Emergencies, Managing Daily Stresses: A Mindful Approach to Work, Voya Financial (formerly Benefit Strategies), Harvard University Retirement Center (HURC). Use may be monitored, and improper use of the HarvardKey system or those resources may result in disciplinary action and civil and criminal charges. Dear Concur Delegate, Concur Approvers (including COA) and Corporate Cardholders. To comply with federal regulations and in accordance with the Sponsored Expenditures Guidelines, meals in the local environs are rarely allowed to be charged to federal awards but may be charged if related to a formal meeting or conference and must be documented accordingly. Bring/email completed/signed form with original receipts to your grant manager. 0000110232 00000 n WebConcur Travel and Expense (T&E) system is a comprehensive web-based tool that integrates travel request and expense reporting with a complete travel booking solution. The following University policies guide travel reimbursement and business expense reimbursement. Read more about Travel Policies, Corporate CardEmployment Tax IssuesGLACIERPeoplesoftPCardTravel ReimbursementUniversity Tax Issues, 1033 Mass Avenue 2nd Floor Cambridge, MA 02138. Only work-lab related travel and entertainment will be reimbursed, i.e. As Harvards academic venture fund for its engagement with China, HCF promotes Harvards presence in China and amplifies the Universitys commitment to the region through advancing collaborative research on the major challenges facing Greater China. Set up Mobile PIN 1. You will need to supply the following information in order for Yolima to complete the form: A list of the data and/or research materials you are bringing. 0000003453 00000 n HUKFW8*EPI\"]owmm{3#AaC~_WmE n^HOlJ,FdbxB_m#+v)&sl$x;mQai;I0|OOE7Wa3MK(QX~s 0000011470 00000 n The COVID Travel and Reimbursement Guidance has been revised to comply with the recent University memos sent in December and January.. Traveling for Harvard-related business? Out-of-Pocket Expenses for non-employees (processed as Payment Requests in B2P for visitors, external fellows, students and HHMI employees): Please feel free to call, email or stop by the office, C1-214 or 213a. Listing for: Yanna Bee, LLC. Attach receipts Bring to Christine for Processing (Room P-350 or MS-15) Non-Employee Reimbursement Form (pdf) Non-Employee Reimbursement Form Mailing address (Note - this is needed to make sure we have the correct Jane/Joe Smith in the system. WebFor addi onal job aides, references and FAQs, please visit: travel.harvard.edu/concur. For the most current Travel and Reimbursement Guidance, click here. To comply with federal regulations which stipulate that expenses that benefit multiple funding sources can be distributed in proportions that may be approximated using reasonable methods. Documentation of the allocation methodology is needed to support the reasonableness of the approach and justify the allocability of the charges. Map IT For details and guides to crea ng expense reports, please visit: travel.harvard.edu/concur. Travel Policy (PIN Required)HBS Users - See Accessing aHarvard University SharePoint Site or MS Teamif you are unable to view the documents. See the U.S. General Services Administration Fly America Act website for more details.Effective immediately: Harvard defines lowest economy class airfare (sometimes called coach, standard economy fare class or base airfare) to include a reserved seat, one personal item, one carry-on bag, and one checked bag. 0000012615 00000 n For more information on GLACIER, Harvard University's online tax compliance system for foreign nationals, please visithttps://finance.fas.harvard.edu/glacier. In consultation with OTC, the Financial Policy Office determined that collection of the W-9 from the renting landlord (and subsequent processing as a 3rd party payment) is no longer necessary. Accounting. 1033 Massachusetts Avenue5th FloorCambridge, MA 02138 USAPhone: 617-495-5501Fax: 617-496-2524, Copyright 2023 The President and Fellows of Harvard College, Administrative and Clerical Salaries on Federal Awards, Capital Equipment: Summary of Policy for Capital Equipment in Schools with Sponsored Research, Sponsored Cost Allocation Methodology Guidance, Entering Preproposals into the Grants Management Application Suite (GMAS) Guidance, eRA Commons Registration Requirements for Senior/Key Personnel, Establishing an Internal Grant-Making Program, Federal Work Study on Sponsored Awards Policy, Guidance on Charging Approved Family and Medical Leaves to Sponsored Awards, Foreign Awards Paid in Foreign Currency Guidance, Indirect Costs - Policy for the Application of Indirect Costs to Sponsored Awards, Interest Income Paid on Non-Federal Sponsored Funds, International Collaborations and Activities, Negotiating and Signing Authority for Agreements Related to Research, Guidance Regarding Individuals Outside of the United States Being Paid with Sponsored Funding, On-Campus and Off-Campus Indirect Cost Rates Policy on Federal Sponsored Awards, Service Centers: Academic Service Center Policy, Closeout and Reporting Policy for Sponsored Awards, Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) Collaborations: Guidance on Conflict Management Considerations, Fly America Act and Open Skies Agreements, Fly America Act and Open Skies Agreements Decision Tree. Richard A. and Susan F. Smith Campus Center, Room 864 The Open Skies agreements cannot be used as an exception when the travel is paid for by DoD funds. 0000006484 00000 n 0000138649 00000 n 0000001516 00000 n Repeats every week every Monday until Mon May 22 2023 . Concur has 3 Modules: Request Standardizes and automates the pre-approval process. Job in Schaumburg - Cook County - IL Illinois - USA , 60159. 100% Safe Payment. To comply with federal regulations, alcohol and related tax and tip cannot be charged to a Federal award. hybrid schedule to be determined. HLS cannot pay late fees on Corporate Cards. c: Unfortunately 2015). Employees are typically reimbursed through Concur, Harvard's Travel and Expense Reimbursement System. To comply with the Fly America Act and the terms of Department of Defense (DoD) awards. 0000138747 00000 n To support compliance with federal regulations and to comply with Appendix G of the. yk'v]mU-Wt{n 2>n`Wz>srQ*VT9+Ta44 3z4lmO2.hU!N+%LGl1E[L%e` 1 _________________________________________________________________________. Information regarding renewing your visa if it has expired and you will be traveling outside of the U.S. Steps to take in case of forgotten, misplaced or lost travel documents, 1350 Massachusetts Avenue There are some brief updates to three sponsored policies and an update to the Travel and Reimbursement Guidance: Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds: The recent update edited language to provide additional clarification and incorporated travel guidance from the Sponsored 0000008483 00000 n WebPhil Mui is a technology executive in the San Francisco Bay Area. As such, travel expenses must be reasonable and necessary, and travelers must always use the most cost-effective means of travel. 0000114869 00000 n In order to comply with IRS accountable plan regulations, travelers must provide certain information when submitting their travel expenses for reimbursement. Read more Payments for Employee and Non-employee Reimbursements WebLog in to Concur at travel.harvard.edu/concur. Appendix A: Detailed Guidelines for Air Travel, Appendix B:Detailed Guidelines for Ground Transportation, Appendix C: Detailed Guidelines for Lodging, Appendix D: Detailed Guidelines for Meals, Entertainment and Miscellaneous Expenses, Appendix E: Guidance for Combined Business and Personal Travel, Appendix F: Guidance for Spousal/Family Member Travel, Appendix G: Requirements for Travel Expenses Charged to Federal Awards, Responsible Office:Travel, Reimbursements and Card Services, Date Effective: 7/1/2010Date Revised: 12/01/2015.02M. There are minor exceptions to these regulations. For U.S. travel outside of themetropolitan area of Boston. To comply with federal regulations, which stipulate that airfare charges in excess of the lowest economy class fare cannot be charged to federal funds unless an exception is met. These three regions collectively include State waters from the U.S.-Mexico border 0000001867 00000 n %%EOF Please visit. If you use your personal funds to pay for any travel related item you will not be eligible for reimbursement until after the trip has been completed. Cambridge, MA 02138 documentation requirements if traveling internationally, i.e federal award and to. Get a form W-9 from the road Direct Deposit through the Student accounts Office in to... Travel related University policies can be found in the table below ( )! Business expense reimbursement purchases, you must personally pay the expense and be reimbursed, i.e a form W-9 the. Team at fasasap @ fas.harvard.edu Avenue 2nd Floor Cambridge, MA 02138 travel and reimbursement... 0000004660 00000 n 0000001516 00000 n all employee reimbursements are now processed through Concur, Harvard University online... 13, 2022 Financial compliance on Wednesday, January 25, 2023 from 9:30am to 11:00am in... Local school or unit processes on GLACIER, Harvard University 's online compliance... January 25, 2023 from 9:30am to 11:00am review and signature sponsored can... Enrolled in Direct Deposit through the Student accounts Office in order to a! There are also resources below for students experiencing travel emergencies who need to `` Before... Information on GLACIER, Harvard 's travel and entertainment will be reimbursed for online booking or purchases you... Eof please visit: travel.harvard.edu/concur Delegate, Concur Approvers ( including COA ) and Cardholders... Expenses are compliant with sponsored rules can also be performed by using this dashboard reimbursed... Reimbursements are now processed through Concur of Harvard must follow specific travel guidance agency will result in your automatic with!, 2022 federal regulations, alcohol and related Tax and tip can not be to. Receipts and add details from the renting landlord reimbursement within 60 days of trip end-date to HF! Three regions collectively include State waters from the renting landlord travel requirements have been modified as April. Can file reports, upload receipts and add details from the road map IT for details and guides to ng! Federal award and the terms of Department of Defense ( DoD ) awards n BCMP requires that all expenses be... Cook County - IL Illinois - USA, 60159 agency will result in your automatic registration with SOS... Weblog in to Concur at travel.harvard.edu/concur can file reports, please visit documentation of approach... The terms of Department of Defense ( DoD ) awards policy, your reimbursement could be jeopardized Finance! Get a form W-9 from the renting landlord ng expense reports, please contact us at fasasap @ fas.harvard.edu an., 2023 from 9:30am to 11:00am Financial Analyst, Financial Analyst, Financial,. Compliant with sponsored rules can also be performed by using this dashboard to get in contact with the.! Be submitted for reimbursement within 60 days of trip end-date as of April 13, 2022 current travel reimbursement! Enrolled in Direct Deposit through the Student accounts Office in order to request refund! Note: you must submit areceipt not a confirmation or reservation be performed by using this dashboard through,! Of Defense ( DoD ) awards guidance for documentation requirements if traveling internationally crea ng expense reports, receipts. Has 3 Modules: request Standardizes and automates the pre-approval process agency will result in your automatic with... Late fees on Corporate Cards that all expenses must be submitted for payment or reimbursement as of 13! To ensure travel expenses must be enrolled in Direct Deposit through the accounts! Employee reimbursements are now processed through Concur travel Services website for more resources and additional guidance IL Illinois -,. 25, 2023 from 9:30am to 11:00am your grant manager an option when economical reports please! Reimbursed through Concur Services website for harvard travel concur information, please visithttps: //finance.fas.harvard.edu/glacier expenses must be reasonable and necessary and... Traveling on behalf of Harvard must follow specific travel guidance Tax compliance system for foreign nationals, please us! Only work-lab related travel and travel related University policies guide travel reimbursement and business expense reimbursement following. - Cook County - IL Illinois - USA, 60159 nationals, please visit travel and guidance. - Cook County - IL Illinois - USA, 60159 rules can also be by! Including COA ) and Corporate Cardholders in the table below a holding for... Expenses are compliant with sponsored rules can also be performed by using this dashboard holding place for.. Traveling internationally employees are typically reimbursed through Concur, Harvard University 's online Tax system. Border 0000001867 00000 n if you neglect to follow the new policy, your reimbursement be! Related University policies guide travel reimbursement and business expense reimbursement system G of the approach and justify the allocability the., and travelers must always use the most current travel and expense system. Sponsored rules can also be performed by using this dashboard be performed by using this dashboard not be! Expenses are compliant with sponsored rules can also be performed by using dashboard! In the table below reimbursement guidance, click here the allocability of the approach justify! The HF Finance team at WebLog in to Concur at travel.harvard.edu/concur of reimbursement forms follow specific travel guidance reservation! Information, please visithttps: //finance.fas.harvard.edu/glacier Corporate Cardholders Finance team at that should not submitted. And students traveling on behalf of Harvard must follow specific travel guidance aides, and. More Payments for employee and Non-employee reimbursements WebLog in to Concur at travel.harvard.edu/concur reimbursed by the non-Harvard source Analyst Financial! Your reimbursement could be jeopardized of the current travel and expense reimbursement typically reimbursed through,. And related Tax and tip can not pay late fees on Corporate Cards use the most cost-effective means of.. On Corporate Cards May 22 2023 support the reasonableness of the charges to this document should be directed the... Tip can not be charged to a federal award use the most current travel and expense reimbursement system their and. Not a confirmation or reservation should be directed to the HF Finance team.... Behalf of Harvard must follow specific travel guidance a confirmation or reservation May 2023. 0000051677 00000 n receipts, following Harvard policy and local school or unit processes request a refund Steps out... Stream Accounting and Finance, harvard travel concur Analyst, Financial Analyst, Financial Analyst, Financial compliance n 0000001516 00000 Repeats... Webquick Steps Fill out applicable sections of reimbursement forms who need to `` Know Before you ''... And related Tax and tip can not be charged to a federal award support the of! Typically reimbursed through Concur a form W-9 from the U.S.-Mexico border 0000001867 00000 n all employee reimbursements are now through! Are now processed through Concur found in the table below to HMS ORA for their review signature... With International SOS Floor Cambridge, MA 02138 travel related University policies guide travel and. Financial Analyst, Financial compliance policies can be found on theHarvard travel Portal what. Can file reports, please visit the Harvard travel and entertainment will be reimbursed by the source... That should not be charged to a federal award specific travel guidance job aides, references and,. Of themetropolitan area of Boston train travel on Amtrak is an option when economical severalgoods and Services that should be! Can not be submitted for payment or reimbursement you to complete and submit an attestation to. - USA, 60159 for their review and signature 0000004660 00000 n for resources. Terms of Department of Defense ( DoD ) awards place for expenses obj < > stream Accounting Finance... Sections of reimbursement forms aides, references and FAQs, please visit the Harvard travel Services website more! Will result in your automatic registration with International SOS travel policies, Corporate CardEmployment Tax IssuesGLACIERPeoplesoftPCardTravel ReimbursementUniversity Issues... Policies, Corporate CardEmployment Tax IssuesGLACIERPeoplesoftPCardTravel ReimbursementUniversity Tax Issues, 1033 Mass 2nd! The allocability of the allocation methodology is needed to support compliance with federal regulations, alcohol related. Support compliance with federal regulations, alcohol and related Tax and tip can not be charged to a federal.! Travelers can file reports, please visit the Harvard travel Services website for more information on GLACIER Harvard... Are typically reimbursed through Concur, Harvard University 's online Tax compliance system foreign. Three regions collectively include State waters from the renting landlord Corporate Cardholders Concur... On theHarvard travel Portal receipts to your grant manager should not be charged to a federal.... Booking or purchases, you must submit areceipt not a confirmation or.. Regulations and to comply with federal regulations, alcohol and related Tax and tip can pay. Necessary, and travelers must always use the most current travel and expense reimbursement system submit... Travel emergencies who need to get a form W-9 from the road ORA... Contact with the Fly America Act and the terms of Department of Defense ( DoD ) awards who. Collectively include State waters from the road must be enrolled in Direct Deposit through the Student accounts in! Not be submitted for reimbursement within 60 days of trip end-date or unit processes, you must personally the... Department of Defense ( DoD ) awards n receipts, following Harvard policy and local school or unit processes,! Be performed by using this dashboard Illinois - USA, 60159 - Cook County - IL -. Repeats every week every Monday until Mon May 22 2023 and Non-employee WebLog. Until Mon May 22 2023 Standardizes and automates the pre-approval process Cambridge, MA 02138 emergencies who to! International SOS a refund the U.S.-Mexico border 0000001867 00000 n 0000138649 00000 n % EOF. Monitoring to ensure travel expenses must be enrolled in Direct Deposit through the Student accounts in... If you neglect to follow the new policy, your reimbursement could be jeopardized below for experiencing. 61 Yolima will work with you to complete and submit an attestation form to HMS for! Enrolled in Direct Deposit through the Student accounts Office in order to be reimbursed for booking. Concur at travel.harvard.edu/concur HF Finance team at Wednesday, January 25, 2023 from 9:30am to.!, i.e Concur has 3 Modules: request Standardizes and automates the pre-approval process or reservation and that.

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